Collects and disseminates all necessary information to the activity of the assistants of the management team (and even wider, to the executive assistant network).
Organizes and conducts meetings for exchange and regular points with his/ her assistants’ team.
Ensures the hierarchical or functional management of the assistants within his/ her network. (Optional)
Management of Files
Collects pertinent information from the Entity’s teams, internal partners and any other useful source so as to prepare all the elements necessary to the activity of his/ her manager.
Manages specific issues, in compliance with the Manager.
Completes purchases and ensures by delegation a role of validation (Optional) in various fields (purchase tools/billings, travel, etc.)
Monitors the Entity’s budget. (Optional)
Processing of requests
Answers to internal/ external requests in a time manner, while respecting the group’s values so as to ensure a positive image of the group/entity.
Manages priority, tackles emergencies while being very attentive to impacts and potential tensions to mitigate.
Anticipates needs/ requests so as to contribute to the group’s/Entity’s performance.
KEY EXPECTED ACHIEVEMENTS
Collaboration with the Manager
Organizes and optimizes the time of the manager. deals with all the subjects within the appropriate deadlines (included professional trips, documents/files/ reporting, budget monitoring).
Works out the Entity annual calendar taking into account all the deadlines of the group and of the Entity.
